Gantt Charts
About X5 Group
It's a retail product company managing the store chains 'Pyaterochka,' 'Perekrestok,' and 'Karousel,' has its financial service called X5 Finportal
✤ Problem
Difficulty in Visualizing and Managing Project Timelines Impacts Company Efficiency
It's tough to see how different tasks relate to each other and when they need to be completed. This makes planning and coordinating projects more difficult, leading to potential delays and mismanagement.
✤ results
✤ work examples
✤ Goal
Implement an efficient time tracking system for improved Workforce Management to increase User Satisfaction
Establish a reliable and user-friendly time tracking system within the organization to accurately record employee work hours. This initiative aims to enhance operational efficiency by ensuring precise payroll processing, facilitating effective workforce planning. The goal is to implement a solution that is easy to use, reduces manual errors, and provides valuable insights into employee productivity, contributing to a more organized and efficient work environment. And additionally build BRAND TRUST.
✤ Design Process
✤ Goal
Implement Gantt charts for enhanced project planning and management efficiency to increase Productivity and User Satisfaction
Empower teams with a clear and intuitive tool that allows for easy planning, tracking, and coordination of tasks. To achieve this, we aim to:
- Design a feature that allows users to easily assign tasks to team members within the Gantt chart.
- Implement drag-and-drop functionality for seamless resource allocation adjustments.
- Develop features that enable users to easily adjust task durations within the Gantt chart.
- Implement functionality for real-time modification of task dependencies to reflect changes accurately.
✤ Design Process
✤ Research
Identifying users' roles and understanding their problems
For Gantt charts we used 2 Roles: Employee, Manager
Competitive Analysis
I closely examined industry leaders such as GantPRO, Monday, Paymo, Teamgantt. In this section, I will share valuable insights from this analysis, shedding light on what makes these apps successful.
💡 Key Takeaways
The main findings show importance of task understanding and planning, the essential need for clear communication and collaboration, the importance of balancing adaptability with stability. From Competitive Analysis:
- The feature should have the ability to export to PDF, PNG, Excel, or CSV files for convenience. Only GantPRO has it.
- The ability to compare original timeline projections with the actual timeline of the project with a baseline report is a very useful tool for analyzing and budgeting. Few company has it
User flow for editing chart
In this project, after discussions with the analysist and developer teams, we decided to take a non-trivial approach to editing due to . Typically only one or two managers can edit the Gantt. While one person is making changes to the Gantt chart, another person can observe and receive notifications.
✤ Research
Identifying users’ roles and understanding the problem
As QVALON B2B app it’s important to know users’ roles and their responsibilities. For WFM we used 3 Roles: Employee, Store Director, COO
💡 Findings
The main findings show that people really need a system that gets attendance right, makes data entry easier, improves communication, shifts from paper to digital, and allows for easier oversight with a user-friendly interface.
Job Stories & User Flow Maps
For Store Director
TO PLAN SHIFTS
TO TRACK SHIFTS
A similar way made User Flow and Job Stories Plan and Fact for the COO and employee
✤ Goal
Implement an Efficient Time Tracking System for Improved Workforce Management
Establish a reliable and user-friendly time tracking system within the organization to accurately record employee work hours. This initiative aims to enhance operational efficiency by ensuring precise payroll processing, facilitating effective workforce planning. The goal is to implement a solution that is easy to use, reduces manual errors, and provides valuable insights into employee productivity, contributing to a more organized and efficient work environment. And additionally build BRAND TRUST.
✤ Design Process
✤ Design
Enhanced project planning and management efficiency
✤ Design
Easy way to automate the process of tracking employee hours and managing attendance
Prototype
Communication with customers
We made sure that customers were aware of the new feature by promoting it inside of product
✤ Results
Successfully implemented the new Gantt charts, leading to:
•
Increased customer satisfaction scores by 6%
•
Increased Productivity
✤ Results
Successfully implemented the new time tracking system, leading to:
